As a project goes through the execution phase, project control is critical to ensure that a project stays within the constraints of time, cost, and scope. A project manager will use different monitoring techniques to help keep the project within these constraints. If a project incurs changes, becomes delayed, or costs become higher, a project manager will execute change control to document and determine how to handle the change.
Once a project is completed, the project team should complete a final project report, which is the administrative record of the completed project, which identifies all its functional and technical components as well as other important project history. It includes all the strengths and weaknesses of the project as it progressed and offers a final assessment of what went right (or wrong) throughout the life of the project. It is essentially a “lessons learned” document of the project.
Your assignment is to prepare a project report for your project using Microsoft Word, make up a fictious project of your choice and complete a project close report for that project, make assumptions as needed since your project is fictitious. The goal is just to get you to understand how a project close report is created and the type of information that you would include within it. Include the following sections/elements:
1. Project Performance
This should include a candid assessment of the project’s achievements relative to its plan. Did the project achieve the goals you set out to accomplish? It should also include candid criticism as to the project performance. What caused this poor performance? What recommendations do you have to ensure it doesn’t happen in future projects?
2. Lessons Learned
What are some key Lessons Learned that you generated from the project or for the sake of this assignment some key learnings from the course.
3. Administrative Performance
What are the standard administrative practices that occur within an organization that were beneficial to the project? What were some drawbacks that could be improved on?
4. Organizational Structure
How did the organization’s operating structure help or hinder the project team? How could it have been changed to better align the structure with the activities?
5. Team Performance
How effectively did the team perform this project? Were the proper people picked to perform the project? Were they properly trained? How did the project manager perform? Address team-building techniques and training activities that you think would ensure effective team performance of your project if it actually occurred.
6. Techniques of Project Management
What organizational methods are effective for project management? These include software, scheduling, rules, procedures, etc.
7. Benefits to the Organization and the Customer
To what degree did this project provide the benefits and accomplish the goals that it intended? Keep in mind that goals are not always immediate and can occur over time.
• Write your report in essay form, with proper headings as noted above, using bullet points only where appropriate.
• Use American Psychological Association (APA) style to format your report, regardless of whether you use additional resources or not. You do NOT need an Abstract.
• Use correct spelling, punctuation and grammar.
• You report should be no more than 3 pages in length.
• The cover page for your final Project Report should include the title of your paper, the course, your name, and date.